Rental Terms and Conditions
1. GENERAL TERMS AND RENTER’S RESPONSIBILITIES
a. Renter agrees to use the Center solely for the event described above. Renter also agrees to be present at the event and assume responsibility for the conduct of all guests. Renter agrees that children and adolescents will be supervised at all times.
b. Renter agrees to ensure that the guests do not make excessive noise or otherwise disturb the residents of the Coast neighborhood. Renter also agrees to control noise levels and play any music at a moderate volume only.
c. Renter is aware that the Center is a non-smoking facility and agrees to ensure that guests do not smoke on the Center’s property, indoors or outdoors. This includes the front steps and handicap-access ramp.
d. NO ALCOHOL MAY BE SOLD AT ANYTIME. Renter will ensure that no alcoholic beverages are served except in accordance with local ordinances and then only if a copy of any required permit has been delivered to the Center prior to the event.
e. Renter shall be responsible for the procurement and expenses of all licenses and permits required for use of the Center for the event, including a police detail if required under local ordinances.
f. Payment for repairs of any damages caused by Renter’s use of the Center or its equipment, furniture, fixtures, or other appliances, as determined by Center in its sole discretion, will be the sole responsibility of Renter and may be charged to the credit card on file if not otherwise promptly paid.
g. Any changes in the date or time of the event must be approved in advance by the Center.
h. This agreement may be revoked at any time for any violation of these terms and conditions with a 24 hour written notice from the Center to Renter. The Center has the right to restrict or revoke requests for further room use in its sole discretion.
i. All functions must be finished by 1:00 A.M. Large events going past 10pm require a police detail and it is the responsibility of the renter to provide the detail. Any noise or music that can be heard outside of the building must end or be turned down at midnight. All functions must end, and all guests must be out of the building, by 1am. All cleanup must be completed by 2am.
j. Renter is responsible for ensuring that all guests, visitors, or participants attending the event abide by all printed and posted rules of this property, including maximum occupancy restrictions.
k. Parking is NOT available on the premises. Parking for guests is Renter’s sole responsibility; the Center is not liable for the payment of any parking tickets or related costs incurred by any of Renter’s guests.
l. After each event, the Renter must sweep the room and clean up any spilled liquids, trash must be bagged, and trash must be disposed of properly in the containers located outside the gymnasium (Howard Street side of the building). If facility is not cleaned, the Renter will be subject to a minimum $200 cleaning fee plus an additional $75/hour for cleaning services. Trash bags and paper products must be provided by the Renter. If clean up goes past the indicated end time the Renter will be charged for the additional time at the agreed upon rate.
m. Teen events require a separate contract and agreement. Email [email protected] for more information.
2. PAYMENT AND CANCELLATION POLICY
a. By agreeing to these terms, Renter agrees to pay the Rental Fee by credit card (MC, Visa or Discover), check or money order payable to CAMBRIDGE COMMUNITY CENTER, INC. for the rental of the Center. Rental is not booked until the full amount of the Rental Fee has been paid to CAMBRIDGE COMMUNITY CENTER, INC. If full payment is not made 5 days prior to the event, the Center will charge the credit card on file.
b. The Center will provide refunds only under the following circumstances:
c. No refunds of any kind will be given if cancellation is made on or after the date of the event.
d. For purposes of this Section 2, “event” shall mean, if applicable, one or more sessions of a multi-day rental.
3. DISCLAIMER, WAIVER, AND INDEMNIFICATION
a. The Center hereby disclaims liability for any loss, injury, death, or damage (“Loss”) to persons or property which at any time may be suffered or sustained by the Renter or any of his or her agents, employees, visitors, guests, invitees, and contractors (collectively, “Indemnitor”) relating to the use or occupancy of the Center, whether such Loss is caused by or in any way results from or arises out of any act, omission, or negligence of Indemnitor or of any occupant, subtenant, or visitor of or to any portion of the Center, and Indemnitor hereby waives all claims against the Center for any such Loss.
b. To the extent permitted by the law, Indemnitor shall indemnify and hold harmless the Center and its officers, directors, beneficiaries, partners, agents, volunteers and employees from and against all fines, suits, damages, losses, and actions (including attorney’s fees) arising out of, or relating to, all acts, failures, omissions, and negligence of Indemnitor arising out of, or in any way relating to Indemnitor’s use of the Center. This indemnification shall apply both to claims of third parties and to claims of the Indemnitor.
BY AGREEING TO THESE TERMS I CONFIRM THAT I AM AN AUTHORIZED AGENT OF THE ORGANIZATION AND/OR PARTY SUBMITTING THIS RENTAL AGREEMENT. THE INFORMATION PROVIDED IN THIS AGREEMENT IS TRUE AND CORRECT. I HAVE READ AND UNDERSTAND THE RENTAL TERMS AND CONDITIONS AND AGREE TO ALL OF THE AFOREMENTIONED RULES, REGULATIONS, AND CONDITIONS OF USE.
a. Renter agrees to use the Center solely for the event described above. Renter also agrees to be present at the event and assume responsibility for the conduct of all guests. Renter agrees that children and adolescents will be supervised at all times.
b. Renter agrees to ensure that the guests do not make excessive noise or otherwise disturb the residents of the Coast neighborhood. Renter also agrees to control noise levels and play any music at a moderate volume only.
c. Renter is aware that the Center is a non-smoking facility and agrees to ensure that guests do not smoke on the Center’s property, indoors or outdoors. This includes the front steps and handicap-access ramp.
d. NO ALCOHOL MAY BE SOLD AT ANYTIME. Renter will ensure that no alcoholic beverages are served except in accordance with local ordinances and then only if a copy of any required permit has been delivered to the Center prior to the event.
e. Renter shall be responsible for the procurement and expenses of all licenses and permits required for use of the Center for the event, including a police detail if required under local ordinances.
f. Payment for repairs of any damages caused by Renter’s use of the Center or its equipment, furniture, fixtures, or other appliances, as determined by Center in its sole discretion, will be the sole responsibility of Renter and may be charged to the credit card on file if not otherwise promptly paid.
g. Any changes in the date or time of the event must be approved in advance by the Center.
h. This agreement may be revoked at any time for any violation of these terms and conditions with a 24 hour written notice from the Center to Renter. The Center has the right to restrict or revoke requests for further room use in its sole discretion.
i. All functions must be finished by 1:00 A.M. Large events going past 10pm require a police detail and it is the responsibility of the renter to provide the detail. Any noise or music that can be heard outside of the building must end or be turned down at midnight. All functions must end, and all guests must be out of the building, by 1am. All cleanup must be completed by 2am.
j. Renter is responsible for ensuring that all guests, visitors, or participants attending the event abide by all printed and posted rules of this property, including maximum occupancy restrictions.
k. Parking is NOT available on the premises. Parking for guests is Renter’s sole responsibility; the Center is not liable for the payment of any parking tickets or related costs incurred by any of Renter’s guests.
l. After each event, the Renter must sweep the room and clean up any spilled liquids, trash must be bagged, and trash must be disposed of properly in the containers located outside the gymnasium (Howard Street side of the building). If facility is not cleaned, the Renter will be subject to a minimum $200 cleaning fee plus an additional $75/hour for cleaning services. Trash bags and paper products must be provided by the Renter. If clean up goes past the indicated end time the Renter will be charged for the additional time at the agreed upon rate.
m. Teen events require a separate contract and agreement. Email [email protected] for more information.
2. PAYMENT AND CANCELLATION POLICY
a. By agreeing to these terms, Renter agrees to pay the Rental Fee by credit card (MC, Visa or Discover), check or money order payable to CAMBRIDGE COMMUNITY CENTER, INC. for the rental of the Center. Rental is not booked until the full amount of the Rental Fee has been paid to CAMBRIDGE COMMUNITY CENTER, INC. If full payment is not made 5 days prior to the event, the Center will charge the credit card on file.
b. The Center will provide refunds only under the following circumstances:
- If Renter cancels the event at least 5 business days prior to the date of the event, a full refund will be given.
- No refunds will be given if Renter cancels the event less than 5 days prior to the date of the event.
c. No refunds of any kind will be given if cancellation is made on or after the date of the event.
d. For purposes of this Section 2, “event” shall mean, if applicable, one or more sessions of a multi-day rental.
3. DISCLAIMER, WAIVER, AND INDEMNIFICATION
a. The Center hereby disclaims liability for any loss, injury, death, or damage (“Loss”) to persons or property which at any time may be suffered or sustained by the Renter or any of his or her agents, employees, visitors, guests, invitees, and contractors (collectively, “Indemnitor”) relating to the use or occupancy of the Center, whether such Loss is caused by or in any way results from or arises out of any act, omission, or negligence of Indemnitor or of any occupant, subtenant, or visitor of or to any portion of the Center, and Indemnitor hereby waives all claims against the Center for any such Loss.
b. To the extent permitted by the law, Indemnitor shall indemnify and hold harmless the Center and its officers, directors, beneficiaries, partners, agents, volunteers and employees from and against all fines, suits, damages, losses, and actions (including attorney’s fees) arising out of, or relating to, all acts, failures, omissions, and negligence of Indemnitor arising out of, or in any way relating to Indemnitor’s use of the Center. This indemnification shall apply both to claims of third parties and to claims of the Indemnitor.
BY AGREEING TO THESE TERMS I CONFIRM THAT I AM AN AUTHORIZED AGENT OF THE ORGANIZATION AND/OR PARTY SUBMITTING THIS RENTAL AGREEMENT. THE INFORMATION PROVIDED IN THIS AGREEMENT IS TRUE AND CORRECT. I HAVE READ AND UNDERSTAND THE RENTAL TERMS AND CONDITIONS AND AGREE TO ALL OF THE AFOREMENTIONED RULES, REGULATIONS, AND CONDITIONS OF USE.